# Fine tune your business budgets

BILL Spend & Expense budgets allows you to set spending controls to keep your entire team on budget and your finances in line.

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We’ll show you exactly how BILL can help your business.

**I'm with a(n):**

Business Type Small or midsize business, Accounting Firm

**Which accounting software do you use?**  
QuickBooks Online, QuickBooks Pro/Premier, QuickBooks Enterprise, Xero, NetSuite, Intacct, MS Dynamics, Acumatica, Blackbaud, SAP, Sage (200/300/ERP), Freshbooks, QuickBooks for Mac, Quicken, Sage 100, Sage 50, Thomson Reuters, Yardi, Other, None, I don't know

Select your MS Dynamics solution: MS Dynamics GP, MS Dynamics 365 Business Central, MS Dynamics (AX, NAV, SL, 365 F&O)

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## Proactive budgeting leads to greater success

When it comes to budgeting, confidence should come with it. No more “spend now, ask forgiveness later,” mentality.

### Apply a policy to one or more budgets

### Give employees different levels of control

### See transactions as they happen

## Control more, guess less

Create a policy with a set of controls to avoid surprise expenses. These spend controls can be based on who the merchant is, how much the transaction is, if a receipt is required, who should approve the transaction (and in what order), and more.

## Set customizable limits

Set a target spending limit for each of your budgets to determine how much can be spent and who can spend over a budget—with or without a buffer. Depending on what your business needs are, you can be stricter with some budgets and more flexible with others.

## Easy management

Our policies and budgets have their own dashboards with all of the most critical information surfaced to the top. Spend controls within policies and even members within budgets can all be easily managed from one place.

## Delegate ownership

Organize budgets and the policies assigned to them into different groups to easily visualize your business finances. Assign a group owner to oversee one or more groups so they can manage funds without interruptions, and without spending beyond the group’s spending limit and policy.

## Real-time tracking

See all your business transactions in real-time. Know where your spending stands without having to wait until the end of the month. With BILL Spend & Expense, you’ll always know where your money is.

## What our customers are saying

“Our biggest problem was not knowing who was spending what, and chasing down “unknown” credit card charges at end of the month. And now, the department heads know, prior to spend, what is being spent! These controls have made it a game changer.”  
— Joan Stefan, Accounts Payable Manager, The Haverford School

## Frequently asked questions

**What are BILL Spend & Expense budgets?**  
BILL Spend & Expense budgets allow you to set spending controls to keep your entire team on budget and your finances in line. Think of it as a spending limit that keeps you and your team from overspending.

**How does BILL Spend & Expense help with budget management?**  
BILL gives you budget management that’s built directly into how teams spend:
- **Smart, flexible budgets**: Create budgets by team, department, project, or vendor and adjust them as your plans change.
- **Built‑in spend controls**: Tie budgets to physical and virtual cards with rules for limits, merchants, receipt requirements, and more.
- **Real‑time tracking**: See spend hit budgets the moment transactions occur, instead of waiting for month‑end reports.
- **Integrated reporting**: Use [BILL Reporting & Insights](https://www.bill.com/product/reporting) to monitor how actuals compare to budget and spot trends across teams or categories.

**Who can access BILL Spend & Expense budget management?**  
Budget management is included in BILL Spend & Expense at no additional charge. There are no extra subscriptions or per‑user software fees for budgets or controls. Admins can give access to finance leaders, department and project owners, and individual cardholders using flexible roles and permissions.