# Simplifying expense reimbursements The days of managing multiple systems and being blindsided by random department or employee reimbursements requests are over. You, and your spenders, can manage out-of-pocket expenses alongside card spend in one place—with BILL. ## What our customers are saying > “With [BILL], we have the advantage of having all of the spend in one place. We can submit a reimbursement directly in [BILL]. We can actually see and monitor the spend of the company as a transaction flows through the credit card instantaneously.” > Marc Balcke, Corporate Controller, Noom ## Control employee reimbursements easily, along with all your expense management BILL Spend & Expense eliminates the time-consuming reimbursement process you’re used to, and replaces it with an easier, faster flow. Check out the BILL Spend & Expense difference: ### Mobile receipt upload Rather than waiting to hand in receipts, spenders can submit for reimbursement right from the BILL mobile app. Plus, you have the documentation you need for every transaction. ### Two-step approval process Make sure your team's spend fits within your spending policy with a double check on each request. ### Local currency reimbursements Skip the currency conversion and submit reimbursement requests in the same currency you spent in. ### Automatic rate update We’ll automatically adjust the standard mileage rate for you each year, based on IRS guidance. It’s a small thing, but saves you the hassle of doing it. ### ACH or payroll payouts Pay employees back however is best for your business, via your payroll system or automatic ACH transfers. ### Enforceable budgets Reimbursements pull from appropriate budgets, so you’ll never overspend again. ## Frequently asked questions ### What is BILL's expense reimbursement software? BILL's expense reimbursement software allows you to manage out-of-pocket expenses alongside card spend in one place, eliminating the need for multiple systems and providing real-time visibility into spend. ### What's the easiest way to pay employees back for expenses? The easiest way to pay employees back is to replace manual spreadsheets and checks with automated expense reimbursement software. With [BILL Spend & Expense](https://www.bill.com/product/spend-and-expense), cardholders don't usually need to be reimbursed because they can use the card for their corporate spending. However, employees can still submit expenses digitally, attach receipts from their phone, and get reimbursed by ACH when needed—while finance teams review, approve, and pay everything from one dashboard instead of chasing paper or email threads. ### How does automated expense reimbursement even work? **Automated expense reimbursement** routes every claim through the same consistent workflow: 1. **Employees submit expenses** (including cash, personal card, and mileage) with receipts attached. 2. **Policies and budgets are applied** automatically, flagging out‑of‑policy items. 3. **Approvers review and approve** in a web or mobile app. 4. **Reimbursements are paid out by ACH**, and each transaction is coded to the right account. 5. **Data syncs back to your accounting software** for clean books and audit trails. ### How does BILL handle mileage reimbursements? BILL automatically updates the standard mileage rate each year based on IRS guidance, saving you the hassle of manual updates. ### How do employees submit reimbursements with BILL? Employees can submit reimbursements directly from the BILL mobile app by uploading receipts on the spot, making the process painless and eliminating the need to hand in physical receipts later. ### What approval process does BILL use for reimbursements? BILL uses a two-step approval process with push notifications to ensure each reimbursement request fits within your spending policy before payment. ### How are reimbursements tracked against budgets? Reimbursements are measured against specific budgets in real-time, giving you visibility into spend and preventing overspending. ### Can employees submit reimbursements in foreign currencies? Yes, employees can submit reimbursement requests in the same local currency they spent in, without needing to manually convert currencies. ### How does BILL pay employees back for reimbursements? BILL can pay employees back via automatic ACH transfers or through your payroll system, whichever works best for your business.